CareRM
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A plan for
every practice.

Each practice sits on one of four plans and can move between them as its goals change. One partner, one platform, and one fee per practice.

Contact for pricing
Tier 1

Host

For practices and corporate sites that only need to stay current.

  • HIPAA-compliant hosting
  • Maintenance and security updates
  • Secure patient request forms
Contact for pricing
Tier 2

Presence

For practices that need to be found and kept up to date.

  • Everything in Host
  • Local SEO and AI-search readiness
  • Website updates within one business day
  • Light Google search and Meta ads
Contact for pricing
Tier 3

Growth

For practices ready to bring in more new patients.

  • Everything in Presence
  • Email and CRM sequences
  • Past-patient reactivation
  • Call tracking with recordings and transcripts
  • Social posting
Contact for pricing
Tier 4

Accelerate

For practices with the most room to grow.

  • Everything in Growth
  • Meta video ads from on-site shoots
  • New creative every month
  • Localized YouTube
Contact for pricing

Website offer

Your website build or redesign is free.

Start a practice on either of these and we build or redesign its website at no charge.

  • 12 monthsof Host
  • 3 monthsof Presence, Growth, or Accelerate
On-site video shoots are priced separately.

In every engagement.

The plan sets the work at each practice. These come with the group, whatever the mix of plans.

One dashboard for every practice
Spend, inquiries, calls, and bookings by practice and by source, behind one login.
Agents that watch every day
AI agents review each practice's ads and website daily and write a weekly report with a proposed order of decisions. They propose. People decide.
A weekly executive review
A standing session on what worked at which practice and what to change next, plus a monthly call with each practice.
No fees on the side
Ad spend passes through at cost, never marked up. Builds, landing pages, forms, and tracking carry no setup fee.
One HIPAA boundary
The platform, the websites, the forms, and the calls run on AWS under a signed business associate agreement.

What each plan covers.

WorkstreamWhat we coverPlans
WebsitesDesign, builds and refreshes, HIPAA-compliant hosting, secure forms, landing pages and funnels, and ongoing improvements.All plans
Search and visibilityLocal SEO and AI-search readiness for each practice.Presence and up
CampaignsThe channel that reaches each practice's goal: Google search, Meta, or reactivation email.Presence and up
Email and CRMSequences, pipeline, past-patient reactivation, and onboarding for new patients.Growth and up
Call trackingLocal tracked numbers on ads, websites, and listings, with recordings, transcripts, and the source of every call.Growth and up
SocialAbout two image posts a month to keep each profile active.Growth and up
Video advertisingMeta video ads with new creative every month, and localized YouTube.Accelerate
Reporting and reviewsThe dashboard, the weekly executive review, and a monthly call with each practice.Every engagement
Video shootsOn-site shoots at the practice, priced per shoot.On request

Questions before you ask for a rate.

How is pricing set?

By the number of practices and the plan each one is on. Tell us about the group and we will send a per-practice rate for each plan. Groups receive volume pricing as practices are added.

Can practices be on different plans?

Yes. Each practice sits on the plan that fits its goals and can move between plans as those goals change.

Is ad spend part of the plan?

No. Ad spend is set for each practice and passes through at cost. It is never marked up.

Is call tracking billed separately?

No. Call tracking is built into the CareRM platform and included from the Growth plan up.

What does the free website offer cover?

A new website or a redesign of the existing one, for a practice that starts on 12 months of Host or 3 months of any other plan. On-site video shoots are priced separately.

Do we need a separate agreement for hosting, forms, and calls?

No. One business associate agreement covers the platform, including hosting, forms, and call tracking. The platform itself runs on AWS under a signed agreement.

Who owns the website and the data?

You do. Sites are built under your domain, ad accounts stay in your name, and your data is exportable if we part ways.

Tell us how many practices. We will send the rates.

Contact for pricing